Expediting Specialist

Job Overview

About AETERNA

AETERNA Inspection & Technical Services LLC is a leading provider of independent third-party inspection, quality assurance, and technical consulting services across the energy, construction, and industrial sectors worldwide. With a proven track record of excellence, AETERNA delivers comprehensive inspection solutions that ensure project quality, safety, and compliance with international standards and client specifications.

Our team of highly qualified engineers, inspectors, and technical specialists brings decades of combined experience across oil and gas, petrochemical, power generation, infrastructure, and marine sectors. We are committed to technical excellence, continuous improvement, and building long-term partnerships with our clients through reliable, professional, and value-driven inspection services.

Role Overview

AETERNA Inspection & Technical Services is seeking an experienced Expediting Specialist to join our Dubai team. This role involves coordinating supplier deliveries, tracking fabrication progress, and managing equipment delivery coordination for oil and gas projects across the region. You will monitor vendor manufacturing schedules, conduct factory inspections, and ensure timely delivery of critical equipment and materials in compliance with project specifications.

Key Responsibilities

• Monitor vendor manufacturing progress against approved production schedules and delivery milestones for critical equipment
• Conduct factory inspections to verify production quality, material compliance, and workmanship standards
• Track order status from purchase order placement through manufacturing, testing, and shipment release
• Prepare weekly and monthly progress reports with photographic documentation for client updates and stakeholder communication
• Identify potential delivery delays early and implement corrective actions with vendors to maintain project schedules
• Coordinate with shipping agents and logistics providers for transportation scheduling and documentation compliance

Qualifications

• Diploma or degree in Engineering, Supply Chain Management, or related technical discipline
• Minimum 5 years of expediting experience in oil and gas, petrochemical, or construction industries
• Strong understanding of manufacturing processes for mechanical equipment, piping, and structural materials
• Experience with production tracking systems, expediting databases, and progress reporting tools
• Excellent communication and negotiation skills for vendor coordination and issue resolution
• Willingness to travel extensively to vendor facilities across the Middle East and Asia

What We Offer

• Competitive tax-free salary with performance-based bonuses
• Comprehensive medical and life insurance coverage
• Annual flight allowance for home leave travel
• Professional development support including certification renewal funding
• Exposure to high-profile procurement and expediting projects across the Middle East

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