Document Controller

Job Overview

Job Description

AETERNA Inspection & Technical Services is seeking an experienced Document Controller to join our Manama team. This role involves managing inspection documentation, technical reports, and quality records across multiple projects to ensure document control procedures comply with ISO 9001 and organizational quality management system requirements.

The successful candidate will coordinate document receipt, review, distribution, and archiving activities, maintaining organized filing systems that support efficient information retrieval and regulatory compliance. You will work closely with inspection teams, quality engineers, and project managers to ensure all documentation is properly controlled and accessible.

This position demands an organized professional who can manage high volumes of documentation while maintaining strict version control and access management. You will be responsible for implementing document control procedures, training team members on documentation requirements, and supporting internal and external audit activities.

Working with inspection projects across the Middle East, you will gain experience with diverse documentation types, international document control standards, and multi-cultural project environments. This is an excellent opportunity to advance your document control career in one of the region's leading inspection organizations.

Key Responsibilities

• Manage document receipt, review, distribution, and archiving activities for inspection projects
• Maintain organized electronic and physical filing systems supporting efficient information retrieval
• Ensure document control procedures comply with ISO 9001 and organizational quality management requirements
• Implement version control procedures and maintain document revision histories and audit trails
• Coordinate document transmittals between clients, contractors, and project teams
• Train team members on documentation requirements, procedures, and best practices
• Support internal and external audit activities by providing documentation and records as required
• Manage document control databases and tracking systems for project documentation
• Verify documentation completeness and accuracy before archiving and project close-out
• Prepare document status reports and metrics for project management and quality reporting

Requirements

• Diploma or degree in Business Administration, Information Management, or related discipline
• Minimum 3 years of document control experience in engineering, construction, or inspection environments
• Understanding of ISO 9001 document control requirements and quality management system documentation
• Proficiency in document control software and electronic document management systems (EDMS)
• Strong organizational skills with attention to detail for version control and filing management
• Excellent communication skills for coordinating documentation activities across project teams
• Proficiency in MS Office applications including Excel, Word, and Outlook
• Ability to manage high volumes of documentation while meeting tight deadlines
• ICM (Information and Certificate Management) certification is advantageous
• Previous experience working in Bahrain or the Middle East region is preferred

What We Offer

• Competitive tax-free salary with performance-based bonuses
• Comprehensive medical and life insurance coverage
• Annual flight allowance for home leave travel
• Professional development support including certification renewal funding
• Exposure to diverse documentation management across multiple inspection projects
• Structured career progression with pathways to senior document control leadership
• Collaborative work environment with access to industry-leading quality professionals
• End-of-service gratuity per Bahrain labor law

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